Thank you for choosing our beautiful Hall for your function.
For the purposes of this document the word ‘Hall’ is used to describe the whole building.
By ticking the box to say you have read the Terms and Conditions when making your booking through Hallmaster you are agreeing to the following:-
Section 1 (also to be used as a checklist before leaving the building)
All rubbish, empty bottles, etc. must be taken away at the end of your hire period.
If you need to clean the main hall floor please only wash with water.
All windows are closed and all hall doors must be shut. Please ensure the back door to the gentleman’s toilet is bolted and the front door has the catch down and is double locked using the key.
All lights and electrical equipment are switched off, with the exception of the oil gauge wall socket in the kitchen.
The stage curtains (if used) are closed to adhere to fire regulations.
Items removed from cupboards or storage areas are returned.
Chairs and tables are stacked against the wall at the back of the main hall.
All kitchen equipment is left clean and tidy.
Toilets are flushed and wash basins left clean.
Please leave the Hall as you would like to find it and take all reasonable precautions for care.
Should the hired room(s) be left in an unsatisfactory condition the Trustees reserve the right to retain the deposit fee and/or to impose an additional fee, for cleaning. Any damage or loss to the building or to its contents, caused by the Hirer (excluding fair
wear and tear) will be repaired and / or replaced out of the deposit and/or from an additional charge, whichever is deemed appropriate by the Trustees. The Hirer must report any damage or loss to the Booking Secretary.
The Trustees ask that the Sevenoaks District Council approved latest exit times are adhered to and that respect is shown to neighbours of the Hall when leaving the building particularly late at night.
Sevenoaks Council approved latest exit times are as follows:
Monday - Thursday & Sunday 11pm
Friday & Saturday 11.45pm
Section 2 Health and Safety
Please familiarise yourself with the Fire regulations notice displayed in the foyer.
There is a First Aid box located in the kitchen.
Any electrical equipment brought in by the hirer must be PAT (Portable Appliance Testing) tested before use in the Hall.
Use of the stage fixtures including stage lighting requires the prior permission of Penshurst Amateur Dramatics Society (PADS).
Electric fires, Calor or camping gas appliances and smoke machines may not be used in the rooms.
Electric fires, Calor or camping gas appliances and smoke machines may not be used in the Hall.
All stairways, passages and doorways must be kept free from obstructions.
No smoking, vaping or the use of illegal drugs is allowed anywhere in the Hall. Smoking and vaping is permitted in the front courtyard with a metal smoking bin provided on the wall.
The balcony in the main hall may only be used if prior permission is given by the Booking Secretary. The Trustees will not take any responsibility should the balcony be used without prior permission.
If using the stage in the main hall, children must be accompanied and supervised. The Trustees will not take any responsibility if this is not adhered to.
By agreeing to the Terms and Conditions the hirer is agreeing to comply with the Hall’s Safeguarding policy which is available to view on the website.
Kent Fire Brigade Occupancy Recommendations are as follows:
Main Hall 120 people or approximately 80 - 90 people seated
Victoria room 30 people
Library 20 people
Section 3 General aspects
No nails, drawing pins, self-adhesive tape or staples are to be used on the paintwork or woodwork. Battens are provided in the main hall for securing decorations and such like.
The Trustees will not accept any responsibility for any damage to vehicles (belonging to users of the Hall) that are parked in the village hall car park, nor any theft from those vehicles.
The Trustees will not accept responsibility for the safety or security of anything brought into the Hall by hirers, guests or contractors.
The Hall is licensed for the sale of alcohol but please notify the Booking Secretary at the time of booking.
If the available Wi-Fi is used it must be done so in a reasonable and lawful manner.
The Trustees reserve the right to cancel a booking in the event of the Hall being required as a Polling Station or in the event of an unforeseen situation such as a pandemic or where there is a loss of electricity or water supply. The Trustees will endeavour to give the hirer as much notice as possible and any monies paid will be completely refunded.
The hirer is responsible for keeping good order and behaviour during the hire period.
The hirer is not permitted to sub-let or share a hire.
Section 4 Insurance
The Trustees will not accept any expense, liability, loss or claim except where there has been negligence on the part of the Trustees or contractors.
Insurance for Commercial Hire: Please note that for commercial hire the Hirer must carry their own public liability
insurance and any other related insurance policies that are required. Copies of the certificates must be presented to the Trustees before the hire commences. Public liability claims will not be accepted by the Trustees.
Insurance for Private and Charity Hires. If the event requires insurance e.g. a Charity function with the public attending, a wedding
or a large party, then it is the responsibility of the hirer to arrange insurance and supply a
copy of the certificate to the Bookings Secretary.
If an indoor Bouncy Castle is being used, the hirer must supply a copy of the Bouncy Castle company insurance. This must be a suitable inflatable for the size of the Hall and the floor must be protected.
If you are in doubt please contact the Booking Secretary.
Thank you for noting all the above points - November 2023
If you have any booking queries please contact the Booking Secretary:-
07907 866601 or pvhbookings@hotmail.co.uk
Penshurst Village Hall
High St, Penshurst, Tonbridge TN11 8BP
Copyright © 2024 Penshurst Village Hall - All Rights Reserved.